[Return to ReadyIndy_EOP]

 

**********DRAFTING A ROLLCALL SPECIFICALLY RE Sept21Roundtable & Exercise *******

 

Note:  As we begin PLANNING the Sept21 RC2013, we will use this 'RollCall' also for the purposes of securing commitments for collaboration affiliates (and $25 each, and optionally guarantee $25 more, if needed.)

 

Did YOU CHECK-IN yet?
During an activation, first do your personal bookmoves/alerts,
then check-in by leaving your COMMENT in the main incident post (even if you can't participate)!

 

This is the (adapted) Rollcall when en route to the designated EOC (to be determined = college or HancockCo EMA).    Worst case: This plan below will effectively ensure that everyone is reached reasonably quickly.  BEST-case scenario:  During an activation, everyone will know immediately (and check-in quickly) when the initial Alert is tweeted @ReadyIndy,  Do YOU know how to get set-up to receive tweets as immediate texts to your phone?  Easy:  Just text the phrase   ON readyindy   ...to 40404. 

 

 Everyone should already have a printed-roster of contact info... in your emergency GoKit... and on your lanyard's thumbdrive.

LEADERS:	The Leader Calls/Recruits an Ops Officer (next section below).  Then alert ReadyChurches and affiliated network(s).
Mike Boler	(For RC2013, Mike has committed ($25 plus guaranteed $25) to recruit the 3 remaining key roles among ReadyIndy core team.)  Committed affiliates: Mike has a committed donor for $250, which puts us in position to now guarantee the site. Sprint will bring and let us use their proposed 'GoKit' of communications devices. (other ReadyCity's upstate = ask Mike) Send ALERT via @ReadyIndy and @IndyPrayer.  "Emergency Alert.  We're activating our Incident Action Plan .. http://cityreaching.pbworks.com/ReadyIndy_EOP  Then contact CEN national office, CityReaching leader (Phil $25, Jarvis $25 - see Neil), Jeremy Bialek, Bill Toombs, Bill Goodrich, Gerson Cardona, Margarita Hart, Don Hawkins, Merlin Gonzales, Carl Lamb, Ethan Maple, Del Bock, Tom Burton, Mark Fidler, Eldon Kibbey, Carl Liggins, Trey Davis, Tom Miller, David Page, Monty Mullenix, Mike McCann,
OPERATIONS:	The Ops Officer calls/recruits a Planning/PIO officer.  Initiate contacts re Ops below.  Everyone call the next person listed.  If they don't confirm the message immediately, move on to the next person.  Remember the best-case scenario:  it's likely that the next person already knows and has quickly checked-in.  So keep an eye on the Facebook core-group.
Steve Pappas	Ben McCann, Dennis Tooley, Mike Wolcott, Tim White, Jodi Smith, Davinci Richardson, Tone Morrow, Rick Mohler, Sharise Toombs, Mike Wright, James Liddell (safety), (Hosea, #ReadyCity2013 Trainer)
PLANNING/PIO:	The Planning/PIO officer calls/recruits a PCS officer.  Then initiates contact re Planning/PIO people below.  Everyone call the next person listed.  If they don't confirm the message immediately, move on to the next person.  Remember the best-case scenario:  it's likely that the next person already knows and has quickly checked-in.  So keep an eye on the Facebook core-group.
Neil Cox	For RC2013, Neil has committed to ($25 plus guaranteed $25) the Planning role for ReadyIndy & ReadyVOST, and will recruit collaborating affiliates with MikeB's help. Ensure ALERT was sent @ReadyIndy and @IndyPrayer.  Then contact Cherryl (MarionCo PIO?), Melissa (SitUnit?), Ellen (credentialing), Tia (DocUnit?), Theresa (PIO?), Kim, Dian (SitUnit tweep/FB?), Justin (Chin PIO?), DavidMWhite (ReadyVOST?), Susannah, (CompInMin likely), (Aartje can't, PaulK can't), GlennP (yes! ResourceUnit/Logistics), ShawnK (Planning deputy?)
PIO
VOST
PCS:	The PCS officer calls/recruits a LOGISTICS officer.  Then initiates contact of your PCS people below - Recruit at least one per Prayer-Care-Share category.  Everyone call the next person listed.  If they don't confirm the message immediately, move on to the next person.  Remember the best-case scenario:  it's likely that the next person already knows and has quickly checked-in.  So keep an eye on the Facebook core-group.
(empty slot)	Dayvid Brown, Mary Byers, Annetta Unseld, Tammi Gant, Joyce Yant, Beth Stickles-McDaniel,
Prayer	Mary Byers ($25?), Rob Griepentrog ($0?), Matt Barnes, Anthony Beverly, Maxine Gilliam, Kathryn Lee (will begin 'phone' tree)
Care	Doty Simpson-Taylor, Hope Pottenger, Alice Duke, Hosea Baxter, Marcy Snow, Gayle Sprinkle, Steve Philhower
Share	Stan Lovins, Bill Lamb,
LOGISTICS:	Initiate contacts of your Logistics people below.  Everyone call the next person listed.  If they don't confirm the message immediately, move on to the next person.  Remember the best-case scenario:  it's likely that the next person already knows and has quickly checked-in.  So keep an eye on the Facebook core-group.
Honnalora has someone to loan us.	Nancy Buening, Connie Anderson-Sweatt, Beth Knight-Crum,
	Monty Thurman (backup to Steve re Safety/Security)
SUVs TRIAGE (volunteers)	Logistics Officer takes responsibility for staging all 'resources', including human resources = example:  Sudden Untrained Volunteers (SUVs).  We have a specific process for volunteer-triage, to quickly get them ID'd and into their best roles... click here.

 

 

 

 

************* FORMER PAGE CONTENTS -- DELETE SOON ***********

Document Purpose:  It describes how everyone in our 'Tier 1' group (see ROSTER) gets notified and accounted-for quickly, and slotted into role Assignments.  Here's how...

 

Anyone MAY be the very first to know!  Follow your personal 'bookmoves', including texting/tweeting/posting your status.  Therefore others may/will know about an emergency before we officially 'activate the team'.  [BUT... IMPORTANTLY... Please do not give the impression we're 'activating' yet -- please leave that decision to our leaders.  See below.]  As anyone becomes aware of the emergency, he/she may comment via our FB group -- thus the calling-tree order (below) may be accelerated because of the advance tip-off. 

 

Activating our ReadyIndy team?  Anyone can and SHOULD contact our leader(s) to determine if activating is appropriate.  Do NOT self-deploy -- at least not under the ReadyIndy banner.  Only our leaders can initiate our activation.

 

Then... Our ReadyIndy rollcall-tree goes like this:

 

• Leader (MikeBoler) confers with Operations Officer (see below) regarding hazards, our available inventory of resources (including people-resources), and together determine activation.   After Operations Officer has been empowered to activate the RollCall, the Leader can Check-In (via our FB group) and begin carrying out his own role by issuing the initial alert in the FB group, and then @ReadyIndy and also the mobile alert via @IndyPrayer).  (Or he may delegate the ALERT responsibility to the Planning/PIO Officer.)

 

(Here's some typical verbage to cut/paste... Not too much, not too little. Link to details.  Best #tag to use, and which Twitter accounts to follow.)
"Emergency Alert.  We're activating our Incident Action Plan ..
http://cityreaching.pbworks.com/ReadyIndy_EOP / #readycity @ReadyIndy @ChristEmNetwork "

These public alerts make it possible that anyone could immediately know about the emergency, even as we're going through the entire rollcall to ensure everyone is accounted for, and status known.  After sounding these alerts, the Leader then begins scaling everything through partner collaboration, notably reaching his 'network' of other leaders:

• CEN (national hqtrs)
• ReadyChurch leaders,
• Ready Hispanic Chaplains leader (Gerson Cardona)
• Leader of neighborhood church closest-to-incident.  (see map?)
• Local community affiliates:  @INOFBCI, @DHSIndianapolis, @IndyMNLs, county(s) CERT leader(s), etc.
• Other personal network leaders, eg CBMC leaders who can in turn alert all their Pauls/Timothys throughout the city.

 

• Operations (BenMcCann) -- CHECKS-IN (via FB group) and then contacts/delegates the RollCall responsibilities to the Planning Officer (who has Roster, etc) -- and then immediately starts carrying out his Operations Role, contacting his various networks and recruiting...
• Safety/Security Officer (Steve Pappas may at times need to serve a dual role, Logistics/Security -- see Logistics role in order below.) 
  

 

• Planning (NeilCox) -- CHECKS-IN (via FB group) and starts ASSIGNMENTs Form203 (and fill in your name there as Planning Officer) and then contacts PCS Officer & Logistics Officer -- see below.  Then starts Planning/PIO role by contacting all Tier1 planning/pio people on the roster and recruiting...
• PIO -- CHECKS-IN (via FB group) and starts their PIO Role, ensuring the Alert (above) has gone out, recruits ReadyVOST Leader and County PIOs.  Then connects with key Media contacts.
• ReadyVOST Leader. responsible for social-media, notably our public page on Facebook,
• Ensure that all key ReadyVOST roles have been filled.  See ROSTER for available staffing.
• Recruit a virtual-buddy for each established role 'on the ground'.  Follow same tree as this RollCall tree.  Good practice, and it makes sense!
• County PIOs (when we have some) -- CHECKS-IN (via FB group) and begin their role, contacting their area churches (and updating church-markers on the Metro Ministry Map). 
• ResourcesUnit -- notably, to quickly take over the Assignments function.
  
• Other Planning Section-Leaders:  SituationUnit, DocumentationUnit, DemobilizationUnit, FinancialUnit, and other Technical Specialists -- They CHECK-IN (via FB group) and immediately begins their roles.
• Lastly, the Planning Officer reviews the entire ROSTER and ensures that all 'Tier1' team-members have been accounted-for.  (This responsibility may have been delegated already to the ResourcesUnit or ReadyVOST member).  [How so?  Is out RollCall bullet-proof yet, re Tier1 folks?]  Planning Officer updates the Incident_EOP re numbers contacted, etc. 

 

• PCS Officer (GeneMiller) -- CHECKS-IN (via FB group) and initiates CareMgmt Role = point-of-contact-with-victims to meet NEEDS.  Also contact your various networks while recruiting...
• Prayer Leader -- CHECKS-IN (via FB group), then alerts his/her networks, while recruiting a Share Officer; then begins PrayerTeam role.
• Share Leader -- CHECKS-IN (via FB group), notifies his/her networks and begins SHARE role as appropriate.

 

• Logistics (NancyBuening or Steve Pappas) -- CHECKS-IN (via FB group) and contacts their team and begins their role, contacting & delegating:
• Hospitality (Food, Shelter, Clothing) 
• Transportation
• Financial (see Financial Info & Controls role above, included in Planning section).
• Volunteer Mgmt -- As you triage volunteers, remember: Trained role folks above are NOT considered 'volunteers.
• SUVs -- Remember, our objective is to provide just-in-time training at the point of enlistment.  Do not simply write down their names/contact info; ACTUALLY PROCESS THEM IMMEDIATELY... even if assigned to a reserve-role in the coming hours.   [If our processing power hasn't yet scaled, assign newly-trained vols to help process more vols.]

 

 

 

*********

Remember:  As we grow 9 county-teams (each with 5 core roles)... you will have a great number of people from which to select backup/reserves.  So it's vitally important that we continue pressing forward to scale by building more & more teams throughout the metro area.

 

And let's all recruit a Virtual-Buddy in addition to our regular 'buddy'!  Especially consider those who are digitally adept, and those who might otherwise not be able to participate 'on the ground'.